Privacy Policy

Last Updated: 7/16/2026

Your privacy is important to us.

Welcome to Notes AI, the online and mobile service of Notes AI ("Notes AI," "we," or "us"). Our Privacy Policy explains how we collect, use, disclose, and protect information that applies to our AI-powered note-taking and transcription platform (the "Service"), and your choices about the collection and use of your information. Capitalised terms that are not defined in this Privacy Policy have the meaning given to them in our Terms of Use. If you do not want your information processed in accordance with this Privacy Policy in general or any part of it, you should not use our Service.

1. Information we collect

We collect the following types of information about you:

(a) Information you provide us directly

We may ask for certain information when you register for an account or correspond with us (such as your first and last names and email address).

We also collect any messages you send us through the Service, and may collect information you provide in User Content you post to the Service (such as voice recordings, notes, and transcriptions you create). We use this information to operate, maintain, and provide the features and functionality of the Service to you, to correspond with you, and to address any issues you raise about the Service.

If you don't provide your personal information to us, you may not be able to access or use our Service or your experience of using our Service may not be as enjoyable.

(b) Analytics data

We collect analytics data to help us measure traffic and usage trends for the Service. This includes:

• App usage patterns
• Performance metrics
• Error logs

(c) Device information

We collect information such as:

• Device type and OS version
• App version
• Basic device settings required for app functionality

2. How we use your information

We use the information we collect for various purposes, such as:

• Providing you with the Service
• Processing voice recordings for transcription
• Improving the Service based on user engagement
• Data analytics to improve our Service
• Communicating with you about the Service
• Ensuring service reliability and security
• Troubleshooting and improving the Service based on errors and user experience

3. Information Sharing and Security

(a) How we share your information

We share your information with third-party service providers solely for the purpose of providing the Service, including:

• Processing voice recordings for transcription
• Generating summaries and notes
• Providing analytics services

(b) Security

Notes AI uses industry-standard safeguards to protect your information:

• All data transmission is encrypted
• Voice recordings are processed securely
• We implement comprehensive security measures

4. Your Rights and Choices

You control your account information and settings:

• Access and edit your notes
• Delete your data
• Control app permissions (like microphone access)
• Manage your account settings

5. How long we keep your information

We retain your information only as long as necessary to:

• Provide the Service
• Comply with legal obligations
• Maintain necessary business records

6. Links to other websites and services

We are not responsible for third-party websites or services linked to or from our Service.

7. Changes to this Policy

We may update this policy and will notify you of significant changes through the app or email.

8. How to contact us

If you have questions or concerns about this Privacy Policy or the Service:

• Email: contact@appzoneai.com
• Website: https://appzoneai.com

9. Special Note on Voice Recordings

Voice recordings are:

• Only used for transcription purposes
• Processed securely through our API
• Not stored longer than necessary for processing
• Not used for advertising or third-party purposes

10. Children's Privacy

Our Service is not intended for children under 13. We do not knowingly collect information from children under 13.